How to Write Performance Appraisal Report – A Supervisor’s Point of View

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The Employees are one of the most valuable assets and need to be cared of properly and for their achievements they must be appreciated for motivation in order to make them working with peace of mind and entire satisfaction of their future career.

There is a saying "No Pain No Gain" and it becomes true in case while, being immediate boss, say supervisor, you are given a chance to assess the performance of your subordinate and honest opinion for promotion in next grade and or reasonable rise in salary. Without a structured appraisal system, there is little chance of ensuring that the judgments made will be lawful, fair and accurate.

This is really a matter of great responsibility while one declares some remarks or makes statement for the subordinate, in terms of his performance and future benefits. By the time certain approaches were introduced for performance evaluation of staff, including the personality and professional behavior, the coordination and the communication skill and so on.

With the passage of time human resource department considered responsible for introducing the techniques for performance evaluation and device a structured system in this regard. In many organizations the appraisal report consists of two portions, one is handed over to appraisee that works like open book paper, while second is kept confidential and used by the supervisor afterwards. The appraisee is asked to fill in and return to the supervisor. This modern approach works great as a fair judgment is possible for the supervisor by knowing one's judgment about itself. The supervisor may set an informal or sometimes formal meeting with the appraisee, if deem necessary and discuss his point of view and his expectations.

A wise supervisor, in my opinion, never makes the appraisee realized that what he intends to do afterwards. It can impact in both ways, negative - making the other depressed before any solid action or positive - making him optimist. Then the last leaf is filled in by the appraiser for recommendations. To keep the system free of personalities' factor, including personal liking disliking etc, a good appraisal always bound the appraiser to justify for giving below the average or excellent grade.

Being the appraiser one thing must be remembered that always give unbiased opinion. Though professionalism is the need of time while in job but never forget that humanitarian amnesty is also important equally. Further, there is always somebody, above your position who is evaluating your performance.

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