Useful Email Tips For Beginners

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Be it business email or a personal email, there are some etiquette that everyone should follow. The number of internet users is growing and it's quite clear from the statistics too. It has been noticed that ninety two percent of Internet users in the United States use email. A lager portion of these people use email for business communication while everyone writes personal mails. In this article we have discussed about some of the top tips for email etiquette that every internet and email user needs to be aware of and follow.

Whether you are writing a business or a personal letter, a meaningful subject line is very important. These days everyone gets a lot of emails and it is subject like that help the recipient to whether to open, forward, file, or trash a message. So, if you make mistake in giving a subject line, then the receiver might not even open the email. Remember, if your subject line is vague or if it's blank, you may fail to inform or persuade your reader. So before hitting the send button, check whether the subject of the mail is appropriate or not.

When it comes to formatting emails, you need to keep certain things in mind. You should not type in all caps. Using patterned backgrounds is not suggested because it makes your email harder to read. It is always better to use standard fonts. If you are using emoticons, be sure that your tone and intent are clear. Multiple font colors in one email should not be used.

Your e-mail should include a courteous greeting and closing. Address the recipient with the appropriate level of formality and spell the name correctly. Include all relevant details or information necessary for understanding your request or point of view. If you need email help, you can consult a remote computer support provider.

If you are sending large attachments, it is a must to "zip" or compress it before sending. Never open an attachment from unknown sender. Many times, viruses and other malware are sent in the form of email attachment. So, whenever you download the attachment, your computer might get infected. Make sure, that anti-virus, anti-spyware programs on your computer are up to date and they scan your emails and attachments both incoming and outgoing.

The recipients address always should be in the To field. The Cc field should be used for those who you are just FYI'ing. You should think twice about your motives when adding addresses to To:, CC:, BCc. If you are using Bcc option, make sure your intentions are clear.

These are some useful email tips that you should remember at the time of sending personal or business emails.

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