How To Be Organized in Office

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Making a Schedule defends you from chaos and whim. Organizing your office work is therefore a net for catching days. It is scaffolding on which a worker can stand and labor with both hands at sections of time.

How To Be Organized

Know what you have to do - check your job description. If you're completing tasks you don't have to, stop. If you have started to take on more responsibility, speak to your manager about streamlining your job or suggest a promotion.                                             

Clean up clutter - create four filing trays with ‘deal with', ‘distribute', ‘read' and ‘file' on them. Collect all the loose pieces of paper on your desk and go through them one at a time, completing each task required. If you really can't finish something immediately, as you need information not readily available, put it in the ‘deal with' tray.

Everything in its place - you shouldn't have to search for office basics such as paper clips. Everything should be within easy reach. Remember the main purpose in filing something is so you can find it again. Keep a ‘working file' and a ‘reference file' near you for easy access. Any paperwork kept merely for statutory purposes can be stored in archive files which don't need to be close by.

One day at a time - for more organized way of working you must set clear objectives. Plan your day at the end of previous day while you're still in work mode. Then you can get straight to work the next morning without having to decide what to do first.

Keep a list - a ‘to do' list is the most simple and effective way of drawing up your daily plan. Roughly guess how long each task will take - but don't plan too rigidly or spend too long on the process. Don't forget to include routine tasks, such as sorting through your e-mail.

Beat procrastination - break down difficult tasks down into chunks, and schedule them on your list for when you are at your most energetic.  Take controlled short breaks so you don't get too bogged down, but try and stick to the time slot you've allocated. Set aside a weekly organization time to keep the progress of long-term projects under control.

Thomas Karanja is an Internet Marketer who enjoy offering Free Online Freelance Jobs . He also offers Free Computer maintainance Tips and Softwares  just visit these websites above.

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